Groupize Blog

Press Release:Groupize Strengthens Leadership Team With New CMO Amid Strong Growth

Oct 26, 2021 1:04:33 PM / by Groupize PR posted in Groupize, Press Release, Event Management, Meeting Management

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Tech marketing veteran Ivana Johnston joins Groupize as Chief Marketing Officer in support of the company’s significant growth and demand for its solutions and services

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Press Release: New SAP Concur Solution Extension Enhances Event Management Powered by Groupize

Aug 12, 2021 1:54:56 PM / by Alisa de Gaspe Beaubien posted in Groupize, SAP Concur, Press Release, Event Management, Meeting Management

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Concur Event Management by Groupize Simplifies Meeting Self-Management

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Press Release: Groupize Appoints Lindsey Phipps as Customer Success Manager

Jul 22, 2021 12:49:31 PM / by Alisa de Gaspe Beaubien

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Groupize Appoints Lindsey Phipps as Customer Success Manager

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A New Segment of Business Traveler Inspired by The Future of Work

May 26, 2021 4:42:58 PM / by Alisa de Gaspe Beaubien posted in Meetings and Events, Modern Meetings, Meeting Planner

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As featured in THE COMPANY DIME - https://www.thecompanydime.com/future-of-work-business-travel/

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Press Release: Groupize Launches Industry's Most Affordable Attendee App for Virtual, Hybrid and In-Person Events

Apr 21, 2021 12:00:00 AM / by Alisa de Gaspe Beaubien

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Groupize Launches Industry’s Most Affordable Attendee App for Virtual, Hybrid, and In-Person Events

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Why SMMP is Extinct and What Has Replaced It

Feb 1, 2021 2:45:05 PM / by Madison Harris posted in Enhancements, 2021, Meetings and Events, Modern Meetings, self-service, full visibility, Success, optimization, Professional

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Evolution is a natural part of life. As a result, so is extinction. In the natural habitat of the meeting and travel planning of any corporation, this process is no different. Process and technology are continually evolving, which means that the old, outdated way is constantly being placed on the endangered list, and eventually becoming extinct altogether.

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Pent-Up Demand Could Mean More Meetings and Events in 2021 as Corporations Hit Reset

Dec 9, 2020 8:36:37 AM / by Madison Harris posted in Covid19, Global Meetings, hybrid meetings, 2021, Modern Meetings, Management, Meeting Planner

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As 2020 comes to a close, we are left with no shortage of questions when considering what the future holds in the wake of the COVID-19 pandemic. The specific details related to timelines, long-term impact, and industry trajectories, in many cases, remain relatively unclear. However, one thing is sure: the events and meeting landscape is forever changed, but not forgotten. While this has been a notably difficult year for everyone that relies on in-person, high-traffic experiences, the importance of in-person gatherings in a corporate setting is well understood across businesses that are now making safety-conscious plans for 2021 events and business travel. The demand for events and meetings has not dissipated; their proposed design has simply received a makeover.

In the coming months, companies must consider their meetings and travel programs under a new, more proactive lens while relying on
travel and meetings management technology that can help to simplify and ameliorate the event planning process.

A Hybrid Experience

A recent survey revealed that 63% of planners predict that their companies or clients will host in-person meetings and incentives sometime in the first half of 2021, provided that destinations allow gatherings and health protocols are in place. The design of events will focus on small gatherings at local and regional destinations in favor of large meetings, with attendee and staff safety considerations at the forefront of the planning and implementation process.

The rise of hybrid events that welcome attendees in-person and online presents new engagement opportunities across meetings and events. With the right approach and technology in place, companies now have a chance to expand the reach and impact of their events while connecting with new audiences. With this in mind, convention centers such as Houston's
George R. Brown Convention Center have already begun adding hybrid-meetings studios to their venues.

A Closer Look at the New Normal

In the American Express Meetings and Events 2021 Global Meetings and Events Forecast, respondents made a note of the following considerations when deciding to hold an in-person event:

- Confidence in attendee health and safety components (63%)
- Flexible cancellation and attrition terms (59%)
- The capacity to accommodate social distancing (77%)
- Disinfection protocols (52%)

As attendee health and safety concerns and the demand for social distancing remain paramount, venue spaces must offer enhanced transparency and personalization when working with planners on future events. For corporations, a venue's COVID-19 risk-mitigation policy should guide the vetting process for future events. Corporations will require enhanced visibility and streamlined workflows throughout the process.


Technology to the Rescue


There is now a global push from organizations of all sizes for a structured meeting management program to be in place
- taking a closer look at the policies and procedures they have in place. Technology is the key to helping companies implement a program and initiate a level of compliance, management, and oversight that may have been on the back burner before the pandemic.

Even though COVID-19 cases are once again starting to rise in the U.S. and abroad, airline and hotel industry executives are saying that seven months of pent-up consumer demand bodes well for the future of the struggling travel business. To rebound and recover safely, companies will have to adhere to new standards in regards to formalized meeting policies, best practices, and cohesive event planning strategy empowered by travel and meeting management technology. What begins as a hybrid of virtual and small in-person events at select, non-traditional venue spaces will gain momentum. Ultimately, the pandemic will likely mean an influx of meetings and events as corporations hit reset in 2021 and strive to make up for lost time and lost opportunities.


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Post-COVID Meeting Management Transformation: The Biggest Trend for 2021 is Self-Service

Dec 2, 2020 9:00:00 AM / by Madison Harris posted in Covid19, 2021, Meetings and Events, Management, Face to Face

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Necessity has always been the mother of invention, and technology has always been at the helm of solving problems and improving our daily lives. Over the years, we've seen Netflix replace Blockbuster Video, Uber disrupt traditional taxi services, and Amazon online shopping has completed transformed the retail space. And yet, before the COVID-19 pandemic, certain industries remained stuck in the past, defined by technology which no longer served them. Specifically, the meetings and events industry that was in dire need of an update would help streamline and simplify planning corporate events and meetings.

Now, as the industry braces for recovery in the coming months, we realize that the path forward demands the long-awaited functionality of self-service meeting management technology.

The Old World of Meeting Management

Traditionally, larger corporations comprised entire teams dedicated to planning travel and venue accommodations for meetings and events. Without the corporate infrastructure to dedicate a whole team to such efforts, smaller companies often relied on a manager who helped oversee and manage upcoming events and travel while working closely with travel agencies specializing in business travel. With expensive and over-engineered technology systems designed for meeting management, the process of planning and facilitating events and meetings (regardless of scale) was often complicated and rife with delays and managerial headaches. Without the appropriate manpower of internal teams or external support from travel agencies, the administrative and logistical demand associated with event planning would make the process, simply put, extremely difficult.

Moreover, events and meetings can occur in any department. Those companies which have never allocated an internal role for event planning often found themselves in a predicament. If an HR manager had to plan a training event somewhere but didn't have the tools or training required to facilitate such a process seamlessly, what did that look like? Similarly, if a Sales Manager has to plan a sales meeting, how can they approach the planning process in an informed and efficient manner (especially in a post-pandemic world) without having any appropriate experience?

The New Era of Meeting Management

In a post-pandemic world, the internal infrastructure of corporations across industries has abruptly changed. Most companies are now relying on fewer resources and an increasingly limited budget. With fewer people in the office and a growing virtual workforce, most businesses simply don't have the means to support teams dedicated to corporate meetings and events. Those administrative efforts, most likely, have been transferred to someone else who, up until now, was entirely unfamiliar with the events and meetings landscape. As these individuals most likely lack dedicated planners' expertise, they don't require the complex tools or resources leveraged by professional planners. Instead, they need user-friendly, intuitive online tools that simplify the process of venue shopping, requesting proposals, booking venues, and booking travel.

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3 Reasons Why Groupize is the Most-Loved Solution

Nov 11, 2020 8:30:00 AM / by Madison Harris posted in Meetings and Events, Experts, Best Practices, Partnerships, Professional, Technology

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Groupize is the most-loved solution of choice for Fortune 5000 Companies. As the industry's all-in-one platform for travel & meetings, Groupize provides an entry point for corporations to manage expense, travel & risk for all meetings, events & guest travel. We are proud to work with:

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Internship Spotlight - Megan DiNush

Oct 22, 2020 10:55:30 AM / by Madison Harris posted in Meetings and Events, Professional Planner, Occasional Planner, spotlight

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Megan DiNush is a senior Hospitality Management student at Endicott College, located in Beverly, MA, who joined the Groupize team in September as a Sales intern.

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